Privacy and Cookies Policy
1.1 We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
1.2 We ask that you read this policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and how to contact us and supervisory authorities in the event you have a complaint.
2. Collecting personal information
2.1 We collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation. We may collect, store and use the following kinds of personal information:
(a) information about your computer and about your visits to and use of this website (including your IP address, broad geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);
(b) information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name, post code and email address);
(c) information relating to any donations that you enter into through our website (including your name, address, telephone number, email address and card details);
(d) information contained in or relating to any communication that you send to us (including the communication content and metadata associated with the communication); and
(e) any other personal information that you choose to send to us.
2.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.
3. Using personal information
3.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
3.2 We may use your personal information to:
(a) administer our website and business;
(b) personalise our website for you;
(c) enable your use of the services available on our website;
(d) collect donations from you;
(e) send you non-marketing commercial communications;
(f) send you email notifications that you have specifically requested;
(g) send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter);
(h) send you marketing communications relating to our business which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);
(i) provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
(j) deal with enquiries and complaints made by or about you relating to our website;
(k) keep our website secure and prevent fraud; and
(l) verify compliance with the terms and conditions governing the use of our website.
3.3 Your privacy settings can be used to limit the publication of your information on our website and can be adjusted using privacy controls on your browser.
3.4 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
4. Disclosing personal information
4.1 We may disclose your personal information to any of our employees, volunteers, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
4.2 We may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(d) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
4.3 Except as provided in this policy, we will not provide your personal information to third parties.
5. International data transfers
5.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.
5.2 Information that we collect may be transferred to the following countries as a result of website hosting which do not have data protection laws equivalent to those in force in the European Economic Area: the United States of America.
5.3 You expressly agree to the transfers of personal information described in this Section 5.
6. Retaining personal information
6.1 This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
6.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 Notwithstanding the other provisions of this section, we will retain documents (including electronic documents) containing personal data:
(a) to the extent that we are required to do so by law;
(b) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
7. Security of personal information
7.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
7.2 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
7.3 All electronic financial transactions entered into through our website will be handled by Stripe.
7.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
8. Changes to this policy
This policy was published on 7 June 2019.
9. Your rights Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
• access to your personal information
• require us to correct any mistakes in your information which we hold
• require the erasure of personal information concerning you in certain situations
• object at any time to processing of personal information concerning you for direct marketing
• otherwise restrict our processing of your personal information in certain circumstances
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
10 How to complain
We hope that our Data Protection Officer can resolve any query or concern you raise about our use of your information. The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union Country where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/.
11. Third party websites
11.1 Our website includes hyperlinks to, and details of, third party websites.
11.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
12. Updating information
12.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
13.2 We use the following cookies:
Name Provider Purpose Expiry
_ga analytics.google.com Registers a unique ID that is used to generate statistical data on how the visitor uses the website. 2 years
_gid analytics.google.com Registers a unique ID that is used to generate statistical data on how the visitor uses the website. 1 day
Crumb squarespace.com Prevents cross-site request forgery. Session
ss_cid squarespace.com Identifies unique visitors and tracks a visitor’s sessions on a site 2 years
ss_cvr squarespace.com Identifies unique visitors and tracks a visitor’s sessions on a site 2 years
ss_cvt squarespace.com Identifies unique visitors and tracks a visitor’s sessions on a site 30 minutes
ss_cvisit squarespace.com Identifies unique visitors and tracks a visitor’s sessions on a site 30 minutes
ss_cpvisit squarespace.com Identifies unique visitors and tracks a visitor’s sessions on a site 2 years
13.3 For more information on how cookies work please visit: https://support.squarespace.com/hc/en-us/articles/360001264507-About-the-cookies-Squarespace-uses and https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage.
14. Our details
14.1 This website is operated by Sam Gyimah MP who is the Data Controller.
14.2 Our principal place of business is at 6 Godstone Road, Lingfield, Surrey RH7 6BW.
14.3 You can contact us:
(a) by post, using the postal address given above;
(b) using our website contact form;
(c) by telephone, on 01883 715782; or
(d) by email, using firstname.lastname@example.org.